Pay

References:
A. PACMAN Vol 1 Ch 3 Part 1
B. DI (A) ADMIN 21-1 Army policy on Army Reserve training salaries of Apr 01
C. Reserve Forces (Tri - Service) Pay manual
D. DI (A) PERS 176-1 Management of Australian Army attendance records of Sep 05

Introduction

1. Pay and entitlements are a very significant factor in the morale of ADF Personnel. It is essential that correct procedures are followed to ensure that all members receive their entitlements in an efficient and timely way, and that all members understand their responsibilities in the administration of pay.

ARA and CFTS Personnel

2. ARA and CFTS members' pay is administered by the 5 CSSB (BOSC) located at Coral Lines Holsworthy. ARA members are to ensure that they have completed the required bank details forms upon march-in, in order to facilitate the change of pay point, for their pay to be administered by their new unit.

ARes Personnel

3. Pay for Ares personnel is administered by the 5 CSSB (BOSC) located at Coral Lines Holsworthy. Command and control of Reserve pay is under the direct command of HQ 5 Bde FAS WO.

4. ARes members are to ensure that they have completed the required bank details forms upon march-in, in order to facilitate the change of pay point, for their pay to be administered by their new unit.

5. ARes personnel parading Mon - Fri must complete the AD264 -Attendance Record sign in / out register located in the orderly room in order to ensure that their attendance is recorded and processed for payment.

6. Weekend training (Friday evening - Sun) for ARes personnel will be marked in the Roll Book by the SQN Roll Marker. The SQN Roll Book is then forwarded to the RHQ Roll Marker for inclusion in the Regiment Electronic Roll Book.

7. The appointed RHQ Roll Marker is responsible for completion of the Electronic Roll Book and providing an authorised copy to the Finance clerk by 1730hrs each Tuesday .

8. The CO or his delegate must authorise all documentation for payment of salary to Reserve members prior to input into CENRES pay system.

Army Reserve Training Salaries (ARTS)

9. 21 Const Regt is allocated a finite Army Reserve Training Salaries (ARTS) budget each financial year for the payment of ARes personnel. To assist with the management of 21 Const Regts allocation of ARTDs, ARes personnel are allocated a maximum of one hundred (100) ARTS per financial year.

10. ARTS extensions are reviewed for approval as follows:

a. Extensions from 101 - 150 ARTS are approved by COMD 5 Bde; and
b. Extensions from 151 - 180 ARTS are approved by CA.

11. Applications for extensions are to be made to the CO via the chain of command. The correct procedure for applications for extensions is detailed in ref A.

Allocation of Pay
12. ARes personnel are paid IAW the duration of their working day as detailed below:

  • 1 - 2 hours 1/6 day Med, Dent, Legal, Chap
  • 2 - 3 hours 1/3 day
  • 3 - 6 hours 1/2 day
  • 6 - 24 hours 1 day

13. Pay for ARes personnel is administered on the CENRES pay system and is generally paid monthly. Members parading a minimum 5 continuous days are entitled to payment as soon as possible after the completion of the training IAW ref C.

14. Pay Cut Off and Pay dates. Pay Cut Off and Pay dates are promulagatedat the commencement of each year and are to be displayed on all SQN notice boards. Pay requests will not be processed after the cut off date.

15. Authority to parade. ARes personnel are only authorised to parade IAW the Regimental Parade Card. Authority to parade at additional times may be approved by OCs .

16. Use of ARTS Diary. Personnel authorised to maintain an Attendance Diary are to be promulgated in ROs annually and are to use the form AD264 -Attendance Record . Diaries are to be submitted to the Roll Marker at least monthly, once authorised by the member's supervisor.

17. Change of bank details. Members who need to change the bank account into which their pay is deposited, must complete the form AD576 Defence Employee Bank and Financial Institution Account Authorisation and submit it to the Finance Clerk. It is essential that the form is completed to ensure member receives their pay and entitlements into the correct bank account. The AD576 is a multi use form which covers pay managed by the CENRES system and entitlements covered by the ROMAN system.

18. Pay Queries. Queries about pay are to be submitted on a pay query form obtained from the SQN orderly room (and attached below) to the Co-ord SGT. The Co-ord SGT is responsible for registering and despatching the query to the 5 CSSB (BOSC). Members are not authorised to contact 5 CSSB (BOSC) directly, the unit co-ord SGT is the unit POC for liason with the BOSC.

AD264 Attendance Diary Open in new window
Pay and Admin Query Form Open in new window
Pay and Conditions - Dept of Defence Website