Visit Policy

Introduction

Throughout each year, the Soldier Career Management Agency (SCMA) hosts a variety of visitors from external units and organisations. These visits are a very important part of SCMA's business, as they help promote a better understanding of our core task, which is Soldier Career Management. During the period Feb to May SCMA are heavily involved in prepraration and presentation of soldiers to the Personnel Advisory Committee (PAC) for promotion. Units are encouraged to visit SCMA and observe the PAC process however, as Career Managers are critical in the this activity, they will not always be available for career management consultation. The preferred days to visit SCMA are Tue-Thu.

Approval Authority

The approval authority for all requests to visit SCMA is the CO SCMA. All incoming requests for visits are to be staffed through the WO Coord for approval. Visit requests are to be submitted to SCMA via the e-mail address Emailscma.visits@defence.gov.au . Visits should be requested a minimum of 6 weeks in advance of the visit date to allow SCMA planning and approval time. It is CO SCMA policy that Dress for visits to SCMA is Dress Order 2E (General Duties).Units who wish to deviate from this policy are to seek approval from WO Coord in writing prior to visit.

General

When a visit is requested, at a minimum, the unit should provide the following information:

  • The details of the unit making the request;
  • The details of the personnel by name who are to visit;
  • Who the unit wants to visit;
  • The reason for the visit;
  • If the visitors require a meeting with the CO SCMA (all CO and RSM will meet with the CO); and
  • The requested date/s for the visit (actual dates at SCMA).

Approved Visits

If the visit is approved, the unit requesting the visit will be notified by email. Within the email a Host Officer from SCMA will be identified and will then act as the POC for that visit. From this point, the relevant Visit Sponsor is responsible for all administration pertaining to the visit. Host Officers should co-ordinate arrival details.

SCMA Visits Point of Contact

The SCMA Point of Contact for all external visit requests to SCMA or visit queries is the WO Coord.

Emailscma.visits@defence.gov.au on (03) 5258 0401.